Security for property managers
Money moves every month. So do the scams.
Rent comes in, payouts go out to owners, vendors get paid. Each of those is a chance for a believable email to change where the money goes. One property manager we audited this month publishes a free webmail address as its main contact, and its domain has no DMARC record. That's the setup these scams count on.
What we lock down for a property manager.
Email nobody can fake
Addresses on your own domain, with SPF, DKIM and an enforced DMARC policy, so a tenant can tell real mail from a forgery and mailboxes refuse the forgery.
Check your domain →The payment-change rule, in writing
Wording for the lease, the welcome email and the payment page: we never change where you pay by email, and every change is confirmed by phone.
Read the guide →Applications handled safely
Rental applications ask for Social Security numbers and income. We make sure they're collected through a secure application, not a plain form that emails them to an inbox.
Contact form security →Mailboxes that stay yours
Two-step sign-in on every account and a monthly check for forwarding rules nobody set up.
Your domain watched
Expiry, locks and any change to where it points, so the address tenants trust can't lapse or be moved without you knowing.
Check your domain →Same-day help if it happens
If a tenant pays a scammer, we work out how the email was sent and close that gap the same day, with a written record of what happened.
Incident response →Free website check
Is your website costing you calls?
Type your address. Results in seconds, in plain English, then a free full audit from Nikita.
Before you decide
Straight answers, written down.
Domain protection from $29 a month, care plans with monitoring and email security at $249, incident response from $1,500. See what Protect includes
For managers who answer the call when rent goes missing.
We work with property management companies, vacation rental managers and HOA management offices along the Grand Strand, where a lot of money moves by email and a lot of owners live out of state.
The fixes are simple and they stack: your own domain instead of free webmail, records that stop forgery, a rule tenants and owners have read three times, and payments that run through a portal instead of an emailed account number.
Who is responsible when a tenant pays a scammer is a question for your attorney. Making it far less likely to happen is ours.
Straight answers.
We already use a property management platform.
Good; payments inside it are protected. It can't stop someone emailing your tenants from your address and asking them to pay outside it, which is the gap the email records and the lease line close.
Our office uses a free email address. Is that really a problem?
It's the biggest one. Anyone can open a free account with a name one letter off yours, and tenants can't tell the difference. An address on your own domain, with forgery blocked, is the fix.
Can you help an owner who got a fake payout request?
Yes. We'll look at the message, tell you whether it was forged, sent from a look-alike, or from a real account that was broken into, and fix whichever one it was.
Find out who can send email as your office.
A website, a booking system, an app, or the thing you've been running out of a spreadsheet for three years. A few lines is plenty.
Not ready to talk yet? Run the free website check and see what Google sees.